Ushaw College Administration: Management Records
Introduction
Administrative History
Contents
Arrangement
Related material - here
Bibliography

Catalogue
1. Strategic Management
(a) Committees and Groups
(i) Inter Diocesan Seminaries Committee
(ii) Seminary Rectors’ Meetings
(iii) Governors' Committees
(iv) Senior Management Meetings
(v) Staff Meetings
(vi) Selection Advisory Committee
(vii) Development Working Group
(viii) Divines' Committees
(ix) Review of Formation Working Party
(x) Commission for Priestly Formation
(xi) Seminary Life
(xii) Facilities Management Group
(xiii) Northern Marriage and Family Life Group
(xiv) External Committees and Organisations
(b) Strategic Planning
2. Management of the Junior Seminary
(a) Amalgamation of the Junior Seminary
(b) Other Papers
3. University of Durham Papers
(a) Collegiate Papers
(b) Degree Administration
4. Registers
(a) College diaries
(b) Roll Books
(c) Class Lists
(d) Junior House Registers
(e) Other Registers
5. Ordination Records
6. Officers' Records
(a) Presidents' Records
(b) Vice-Presidents' Records
(c) Prefect-Generals' Records
(d) Junior House Rectors' Records
(e) Director of Studies' Records
(f) Infirmarians' Records
(g) Clerk of Works' Records
(g) Other Officers' Records
7. Staff and Student Administration
(a) Staff Administration
(b) Student Administration
8. Publicity and Outreach
9. Other Administrative Papers

Reference code: GB-0298-UC/AA
Title: Ushaw College Administration: Management Records
Dates of creation: [?early 19th century] - 2010
Extent: 35 boxes
Held by: Ushaw College Library
Language: English

Administrative History

The organisation and management of Ushaw College was influenced, like other aspects of the college, by the former English College in Douai. This is noticeably evident in the titles of certain officers (president, professor, prefect of studies etc) but it permeated throughout the organisational structure of the college. The Douai origins of the college certainly influenced its autonomy to manage its own affairs in the early days. However, following the controversy surrounding the Sherburne-Heatley case, in which it was alleged that college funds had been misappropriated, greater control of funds and the management of the college generally were ceded to the diocesan bishops who, through the board of bishops, played a greater role in college affairs from the 1860s onwards.
In a similar way to other corporate bodies, the organisational structure of the college, while retaining certain core functions, has not remained static throughout its history and has changed over time in response to differing requirements. The management of the board of bishops was assisted by various standing committees, which in turn spawned sub-committees, working parties and ad hoc committees. The Junior Seminary, from its establishment in 1856 to its closure in 1972, always remained centrally managed, although it was ostensibly run by a rector. The management of student records, notably through rolls and registers, has also been diligently undertaken throughout the history of the college.
As a business, the college has attempted to attract students through various publicity and outreach initiatives, as well as forging links with other institutions, notably the University of Durham (the college became a licensed hall of residence of the university in 1968 and had connections with validated degree programmes).

Contents

Papers relating to the overall management of Ushaw College and its various strategic initiatives, including records of various committees and management groups, the management of the Junior Seminary (including attempts to amalgamate the Junior Seminary with other institutions in the early 1970s); the setting up of Ushaw College as a hall of residence and co-operation relating to validated degree programmes with the University of Durham; registers and rolls; ordination records (mostly registers); other staff and student administrative papers; publicity and outreach initiatives attempted by the college; and other administrative papers.

Accession details

The records have been transferred to the archives when no longer in use.

Conditions of access

Open for consultation.

Copyright and copying

Permission to make any published use of material from the collection must be sought in advance from ushaw.library@durham.ac.uk and, where appropriate, from the copyright owner. The Library will assist where possible with identifying copyright owners, but responsibility for ensuring copyright clearance rests with the user of the material

Arrangement

1. Strategic Management
2. Management of the Junior Seminary
3. University of Durham Papers
4. Registers
5. Ordination Records
6. Officers' Records
7. Staff and Student Administration
8. Publicity and Outreach
9. Other Administrative Papers

Related material - here

Ushaw College Administration (all collections) For the management of specific sections of the college, see other UC/A collections

Bibliography

Milburn, David, A history of Ushaw College: a study of the origin, foundation and development of an English Catholic seminary with an epilogue 1908-1962 (Ushaw College: Durham, 1964)


Catalogue

1. Strategic Management
Reference: UC/AA1
(a) Committees and Groups
Reference: UC/AA1/1
(i) Inter Diocesan Seminaries Committee
UC/AA1/1/1   10 June 1968 – 31 January 1981
Papers, mostly minutes of meetings and correspondence, of the Inter Diocesan Seminaries Commission
1 file
(ii) Seminary Rectors’ Meetings
UC/AA1/1/2   9 March 1948 – 6 February 1982
Papers relating to the conferences of seminary rectors, including programmes, correspondence, minutes of meetings, and notes:
UC/AA1/1/2a: 9 March 1948 - 22 September 1969
UC/AA1/1/2b: 11 April 1970 - 3 September 1977
UC/AA1/1/2c: 19 January 1978 - 6 February 1982
3 files
(iii) Governors' Committees The various committees in overall control of Ushaw have changed names several times over the years although they have essentially performed the same function. The Board of Bishops was established in 1865 to oversee the management of Ushaw College following the misappropriation of college funds in the Sherburne-Heatley case. In 1993, the Standing Committee of the Governing Body of Ushaw College was formed (later the Governing Body of Ushaw College). Between 1975 and 1993, a governors' committee must have existed in some form, although the only records that survive are the reports by the Director of Studies to this body.

UC/AA1/1/3/1   12 September 1865 – 2 March 1978
Papers of the Board of Bishops' meetings:
5 volumes/4 files
UC/AA1/1/3/1a   12 September 1865 - 27 September 1910
Board of Bishops' minute book
1 volume
UC/AA1/1/3/1b   13 September 1865 - 5 October 1897
Copy book of resolutions agreed upon at Board of Bishops' meetings to be communicated to the president of St Cuthbert's College (Ushaw College)
1 volume
UC/AA1/1/3/1c   3 October 1911 - 6 October 1970
Board of Bishops' minute book
1 volume
UC/AA1/1/3/1d   3 October 1911 - 2 March 1978
Board of Bishops' minute book
Bishop of Hexham and Newcastle's copy
1 volume
UC/AA1/1/3/1e   3 October 1911 - 1960
Copy book of resolutions agreed upon at Board of Bishops' meetings to be communicated to the president of St Cuthbert's College (Ushaw College)
1 volume
UC/AA1/1/3/1f   1949 - 1971
Lists of attendees at Board of Bishops' meetings
1 file
UC/AA1/1/3/1g   7 October 1966 - 17 November 1969
Board of Bishops' minutes and associated papers
1 file
UC/AA1/1/3/1h   23 February 1970 - 1 March 1972
Board of Bishops' minutes and associated papers
1 file
UC/AA1/1/3/1i   27 February 1973 - 2 March 1977
Board of Bishops' minutes and associated papers
1 file
UC/AA1/1/3/2   7 November 1959 - 8 September 1966
Papers of the Northern Bishops' Sub-Commitee on the provision of extra places for seminarians at Ushaw College
1 file
UC/AA1/1/3/3   1976 – 1992
Reports by the Director of Studies to the Governing Body of Ushaw College
These reports were originally papers attached to minutes of the meetings of the Standing Committee and Governing Body of Ushaw but have subsequently been separated
1 file
UC/AA1/1/3/4   1992/93 - 2002/03
Minutes of the meetings of the Standing Committee of the Governing Body of Ushaw College, with associated papers, accounts and reports from various bodies and office holders, including the President, Development Officer, Director of Studies, Procurator, and the Pastoral Department:
UC/AA1/1/3/4a: 1992/93 - 1994/95
UC/AA1/1/3/4b: 1995/96 - 1997/98
UC/AA1/1/3/4c: 1998/99 - 1999/2000
UC/AA1/1/3/4d: 2000/01
UC/AA1/1/3/4e: 2001/02
UC/AA1/1/3/4f: 2002/03
6 files
UC/AA1/1/3/5   15 October 2009
Report to the Trustees of Ushaw College with a draft Memorandum of Association and Articles of Association to enable the college to become a registered charity
1 report
UC/AA1/1/3/6   20 October 2009 - 9 June 2011
Papers relating to meetings of the Trustees of Ushaw College, including minutes and associated papers
1 file
(iv) Senior Management Meetings
UC/AA1/1/4/1   1998/99; 2006/07 - 2010-11
Minutes of the meetings of the Senior Management Committee:
UC/AA1/1/4/1a: 1998/99
UC/AA1/1/4/1b: 2006/07
UC/AA1/1/4/1c: 2007/08
UC/AA1/1/4/1d: 2008/09
UC/AA1/1/4/1e: 2009/10
5 files
UC/AA1/1/4/2   2009/10 - 2010/11
Minutes of the meetings of the Seminary Advisory Group:
1 file
(v) Staff Meetings
UC/AA1/1/5   1964/65 – 1999/2000, 2001/02
Papers of Ushaw College ordinary and extraordinary staff meetings:
UC/AA1/1/5a: 1964/65 - 1970/71
UC/AA1/1/5b: 1971/72 - 1972/73
UC/AA1/1/5c: 1973/74 - 1974/75
UC/AA1/1/5d: 1975/76 - 1976/77
UC/AA1/1/5e: 1977/78 - 1978/79
UC/AA1/1/5f: 1979/80 - 1981/82
UC/AA1/1/5g: 1982/83 - 1986/87
UC/AA1/1/5h: 1987/88 - 1989/90
UC/AA1/1/5i: 1990/91 - 1994/95
UC/AA1/1/5j: 1995/96
UC/AA1/1/5k: 1996/97
UC/AA1/1/5l: 1997/98
UC/AA1/1/5m: 1998/99
UC/AA1/1/5n: 1999/2000
UC/AA1/1/5o: 2000/01
UC/AA1/1/5p: 2001/02
15 files
(vi) Selection Advisory Committee
Reference: UC/AA1/1/6
UC/AA1/1/6/1   1945 – [1980]
Printed material, including official publications and journal articles, on psychological testing
1 file
UC/AA1/1/6/2   14 January 1969 – 3 October 1983
Papers and correspondence by the Selection Advisory Committee relating to the planning of its conferences
1 file
UC/AA1/1/6/3   1977 – 1996
Programmes, assessment guidelines, and other papers from the Selection Advisory Committee conferences
1 file
(vii) Development Working Group
Reference: UC/AA1/1/7
UC/AA1/1/7/1   10 November 1995 – 11 November 1998
Papers of the Development Working Group’s “Future of Ushaw College” initiative, including reports and correspondence
1 file
UC/AA1/1/7/2   September 1995 – 21 September 2010
Other papers of the Development Working Group, including training session reports, course material, and miscellaneous correspondence
3 files
UC/AA1/1/7/3   1998
Papers of the Development Working Group’s “Institute for Mission” initiative, including correspondence and PowerPoint slides
1 file
UC/AA1/1/7/4   1998 - 2002
Minutes of the meetings of the Development Working Group, with associated papers:
UC/AA1/1/7/4a: 1998/99
UC/AA1/1/7/4b: 1999/2000
UC/AA1/1/7/4c: 2000/01
UC/AA1/1/7/4d: 2001/02
4 files
UC/AA1/1/7/5   19 February 1999 – 28 September 2000
Papers, mostly minutes of meetings and correspondence, of various sub-groups of the Development Working Group, including the Syllabus Review Group, Clergy Conditions of Service, and the Distance Learning Working Group
1 file
UC/AA1/1/7/6   6 May 1999 – 3 February 2000
Notes of meetings between Michael McCann (Development Officer) and various representatives of the dioceses and other religious organisations
1 file
(viii) Divines' Committees
Reference: UC/AA1/1/8
UC/AA1/1/8/1   11 May 1932 - January 1961
Diaries of the Divines' Secretary, mostly brief descriptions of daily appointments and duties:
UC/AA1/1/8/1a: 11 May 1932 - March 1939
UC/AA1/1/8/1b: 15 September 1950 - 26 February 1952
UC/AA1/1/8/1c: 3 January 1958 - 26 July 1961
3 volumes
UC/AA1/1/8/2   1966 - 1973
Divines' Committee minute book
1 volume
UC/AA1/1/8/3   1 December 1969 – 9 October 1973
Minutes of the staff meetings of the Divines’ Professors, with associated papers and reports:
UC/AA1/1/8/3a: 1 December 1969 - 19 October 1971
UC/AA1/1/8/3b: 1 February 1972 - 9 October 1973
2 files
UC/AA1/1/8/4   1877 - 1936
Divines' Committee account book
1 volume
(ix) Review of Formation Working Party
UC/AA1/1/9   21 January 1997 – 22 December 1998
Papers of the Review of Formation Working Party, including terms of reference, reports, and correspondence
1 file
(x) Commission for Priestly Formation
Reference: UC/AA1/1/10
UC/AA1/1/10/1   1968 – 7 June 1984
Correspondence concerning the management of the Commission for Priestly Formation
1 file
UC/AA1/1/10/2   23 September 1969 – September 1983
Minutes of the meetings of the Commission for Priestly Formation, with associated papers and reports:
UC/AA1/1/10/2a: 23 September 1969 - 3 October 1974
UC/AA1/1/10/2b: 10 September 1975 - 12 October 1977
UC/AA1/1/10/2c: 15 February - 9 November 1978
UC/AA1/1/10/2d: 13 February 1979 - 10 September 1980
UC/AA1/1/10/2e: 3 February - 23 September 1981
UC/AA1/1/10/2f: 16 February - 23 August 1982
UC/AA1/1/10/2g: 8 February - September 1983
7 files
UC/AA1/1/10/3   [1969 – 1970]
Papers relating to the Ratio Fundamentalis Institutionis Sacerdotalis, mostly complete drafts and draft chapters, as well as the printed report
1 file
UC/AA1/1/10/4   [1971]
Papers from the commission for the preparation of the Ratio Nationalis, including a draft report
1 file
UC/AA1/1/10/5   19 March 1979 – 11 March 1981
Papers concerning the commission’s publication The Cherwell Report, including draft and printed copies of the report, correspondence, comments and suggestions, and guidelines
1 file
UC/AA1/1/10/6   20 February 1980 – 26 May 1981
Papers concerning the commission’s response to a Roman document entitled “The Study of Philosophy in Seminaries”
1 file
UC/AA1/1/10/7   13 October 1981 – 24 February 1982
Papers relating to the Working Party on Vocations, including correspondence and reports
1 file
UC/AA1/1/10/8   1982 – 1983
Commission for Priestly Formation budget and balance sheet
1 file
(xi) Seminary Life
UC/AA1/1/11   2001/02 - 2009/10
Minutes of Seminary Life meetings
1 file
(xii) Facilities Management Group
UC/AA1/1/11A   October 2007
Minutes and agenda of the Facilities Management Group
1 file
(xiii) Northern Marriage and Family Life Group
UC/AA1/1/12   April 1996 – 22 November 1999
Papers of the Northern Marriage and Family Life Group including correspondence, reports, and minutes of meetings
1 file
(xiv) External Committees and Organisations
Reference: UC/AA1/1/13
UC/AA1/1/13/1   10 September 1949 – 16 July 1973
Papers of the Catholic Education Council, including correspondence with Ushaw College on school inspections and the designation of the college as an effective school, as well as inspection forms and statistics
2 files
UC/AA1/1/13/2   21 December 1964 – October 1967
Papers relating to the University and Church Students Seminar held in Allen Hall, including correspondence between Ushaw College and the archbishop of Liverpool, Upholland College, and other universities
1 file
UC/AA1/1/13/3   19 July 1975 – May 1976
Papers of the Bishops Working Party on Adult Education, including correspondence, reports, and printed information leaflets
1 file
UC/AA1/1/13/4   28 May 1977 – 19 March 1979
Papers of the Catholic Teachers’ Federation of England and Wales, mostly correspondence between Mrs Winifred Wood and Ushaw College
1 file
UC/AA1/1/13/5   November 1994 - November 1995
Papers of the Seminary Staff Association, mostly minutes of Annual General Meetings and notes from conferences
1 fie
UC/AA1/1/13/6   March 1999
Papers relating to the Catholic Partnership of Lifelong Learning and its report on the audit of the Catholic Church’s provision of adult education and formation, including a copy of the report, and audit date for all Catholic educational organisations in England
1 file
(b) Strategic Planning
Reference: UC/AA1/2
UC/AA1/2/1   [?late 19th century] - October 1996
Constitutions of Ushaw College
1 file
UC/AA1/2/2   September 1957 – 25 May 1999
Papers on proposals and initiatives introduced at the college to improve the quality of seminary training offered at Ushaw, including copies of papal documents, conference papers, reports, notes, memoranda, and correspondence
4 files
UC/AA1/2/3   January 1973 – 16 December 1982
Papers and general correspondence relating to the expansion project and proposals from various organisations, religious societies, and other groups, including Castle Head Field Centre, the Claretians, Underlay tenants, St Leonard’s Catholic Comprehensive School in Durham, Redemptorists, the Human Rights Society, Gateshead Social Services, Calced Carmelites, the Cheshire Foundation, and Manpower Services
2 files
UC/AA1/2/4   20 March 2000
Strategic plan reports for 2000-2003
2 reports
2. Management of the Junior Seminary
Reference: UC/AA2
(a) Amalgamation of the Junior Seminary
UC/AA2/1/1   11 April 1969 – 16 December 1970
Minutes of the meetings of the Junior Seminary Committee
1 file
UC/AA2/1/2   October 1969 – March 1972
Reports compiled by the Junior Seminary Committee
3 files
UC/AA2/1/3   11 April 1969 – 27 November 1971
Papers, mostly correspondence and memoranda, concerning the work of the Junior Seminary Committee and the proposed amalgamation of junior seminaries
1 file
UC/AA2/1/4   1970 – 13 March 1975
Financial papers relating to the proposed amalgamation of the Junior Seminary with Upholland
1 file
UC/AA2/1/5   1 July 1970 – 11 April 1973
Papers of the Co-ordinating Committee of the Junior Seminary, including correspondence, forms, and prospectuses
1 file
UC/AA2/1/6   March 1971 - 1974
Papers of the Committee on Priestly Training/Committee of the Northern Province on Priestly Training, mostly minutes of meetings and reports, on the amalgamation of the Junior Seminary with Upholland:
UC/AA2/1/6a:1 November - 31 December 1971
UC/AA2/1/6b: 7 January - 26 June 1972
UC/AA2/1/6c: 5 July - 27 December 1972
UC/AA2/1/6d: 7 January - 6 June 1973
UC/AA2/1/6e: 6 July - 5 December 1973
UC/AA2/1/6f: 4 January - 20 June 1974
6 files
UC/AA2/1/7   March 1972 – April 1975
Papers relating to the use of the vacated Junior House for the Lisbon Archive, including Lisbonian Society reports, as well as architects and engineers reports
1 file
UC/AA2/1/8   May 1972
Inventory of the Junior House, including lists of items (furniture etc.) in each room
1 notebook
UC/AA2/1/9   1973 - 1975
Papers, including minutes of meetings and reports, of the Academic Working Party overseeing academic issues in the amalgamated seminary
1 file
UC/AA2/1/10   September 1974 – 15 February 1975
Papers of the Pastoral Working Group overseeing the amalgamation of the pastoral programmes of the Upholland and Ushaw seminary
1 file
UC/AA2/1/11   14 September 1972 – 20 May 1979
Papers relating to the establishment of the Upholland Theological Institute, including consultation reports, position papers, minutes of meetings, and correspondence
1 file
UC/AA2/1/12   October 1974 – 21 January 1975
Papers, including minutes of meetings and memoranda, from the Spirituality and Life-Style Working Party
1 file
(b) Other Papers
UC/AA2/2/1   13 October 1952 – 9 September 1973
Circular letters and papers from Ushaw College to the parents of junior seminarians concerning parents’ day and other matters
1 file
UC/AA2/2/2   3 April 1955 – 10 November 1959
Papers, mostly notes and reports on proposals for a new Junior House at Cornsay
1 file
UC/AA2/2/3   1964 – 1973
Papers relating to the day-to-day administration of the Junior Seminary covering a variety of topics, including rules and regulations, timetables, the ‘School-Professor’ system, lists of prefects, and other matters
1 file
3. University of Durham Papers
Reference: UC/AA3
(a) Collegiate Papers
Reference: UC/AA3/1
UC/AA3/1/1   8 May 1967 – 6 October 1971
Reports and minutes of meetings relating to the establishment of Ushaw College as an affiliated college of the University of Durham
1 file
UC/AA3/1/2   28 February 1977 – 20 April 1979
Correspondence, mostly between Ushaw College and the University of Durham, relating to the merging of the colleges of St Hild and St Bede and the establishment of an Institute for Christian Education
1 file
(b) Degree Administration
Reference: UC/AA3/2
UC/AA3/2/1   23 November 1951 – 30 July 1968
Papers, including reports and correspondence between Ushaw College and the Warden of the University of Durham mostly concerning the question of sending Ushaw students to the University for degree courses
Includes a typescript handlist of correspondence
1 file
UC/AA3/2/2   30 May 1972 – October 1978
Papers relating to negotiations between Ushaw College and the University of Durham concerning a proposed Licentiate in Theology/CNAA/Certificate of Theology
1 file
UC/AA3/2/3   23 June 1986 – 25 June 1993
Minutes of meetings of the Committee for the Certificate in Theology, with associated papers
1 file
UC/AA3/2/4   7 May 1987 – 1 June 1990
Papers and correspondence between Ushaw College and the University of Leeds concerning validation for a new BA degree in Theology and Ministry
1 file
UC/AA3/2/5   2 February 1989 – 27 March 1990
Papers relating to negotiations between Ushaw College and the University of Durham towards a new BA degree in Theology and Ministry
1 file
UC/AA3/2/6   1993 – 1999; 2003 – 2005
Documents collected for periodic reviews of degree courses
These are mostly copies of papers located elsewhere in this section
3 files
UC/AA3/2/7   1 March 1993 – 5 February 1999
Minutes of meetings of the Theology and Ministry Consultative Committee
1 file
UC/AA3/2/8   1995 – 2001; 2007 - 2011
Papers and correspondence between Ushaw College, St John’s College and the Wesley Study Centre, mostly concerning the administration of the BA and MA in Theology and Ministry, as well as the revalidation of the BA course
3 files
UC/AA3/2/9   25 November 1998 – September 2010
Papers of the Theology and Ministry Joint Working Group, including assessment criteria, module information, dissertation proposals, and notes
2 files
UC/AA3/2/10   1998/99 - 2010/11
Minutes of meetings, with appendices and associated papers, of the Theology and Ministry Joint Working Group:
UC/AA3/2/10a: 1998/99 - 2004/05
UC/AA3/2/10b: 2005/06 - 2008/09
UC/AA3/2/10c: 2009/10 - 2010/11
3 files
UC/AA3/2/11   21 February 1989 – 20 August 1997
Minutes of meetings, with appendices and associated papers, of the Theology and Ministry Management Committee
1 file
UC/AA3/2/12   1994 - 2011
Minutes of meetings, with appendices and associated papers, of the Theology and Ministry Joint Management Committee:
UC/AA3/2/12a: 1993/94 - 1996/97
UC/AA3/2/12b: 1997/98 - 2000/01
UC/AA3/2/12c: 2001/02
UC/AA3/2/12d: 2002/03
UC/AA3/2/12e: 2003/04
UC/AA3/2/12f: 2004/05
UC/AA3/2/12g: 2005/06
UC/AA3/2/12h: 2006/07
UC/AA3/2/12i: 2007/08
UC/AA3/2/12j: 2008/09
UC/AA3/2/12k: 2009/10 - 2010/11
11 files
4. Registers
Reference: UC/AA4
(a) College diaries
Reference: UC/AA4/1
Lists of professors and seminarians by form (class), including enrollment number and name. Where known, the place of origin is included and, for those training for the priesthood, positions of responsibility (sacriston, infirmarian, curator of the museum etc.) and current degree of ordination. The date of ordination to the priesthood is only given if the seminarian completed his course at Ushaw and no distinction was made between lay and clerical students until 1878.
For a complete list of seminarians and their respective dates at Ushaw (including whether they were ordained) see the Ushaw Roll Books.

UC/AA4/1/1-2   1794 – 1887; 1794 – 1921
Indices to college diaries
2 volumes
UC/AA4/1/3-5   1794 – 1863
Ushaw College diary (No. 1) and two draft manuscript volumes
Includes entries for Crook Hall
4 volumes
UC/AA4/1/6-7   1863 – 1884
Ushaw College diary (No. 2) and draft manuscript volume
2 volumes
UC/AA4/1/8   1882 – 1921
Ushaw College diary (No. 3)
1 volume
UC/AA4/1/9   1921 – 1958
Ushaw College diary (No. 4)
1 volume
UC/AA4/1/10   1959 – 2011
Ushaw College diary
1 volume
(b) Roll Books
Reference: UC/AA4/2 See also College Diaries

UC/AA4/2/1-3   1794 – 1903; 1903 – 1969; 1969 - 1974
Ushaw rolls (vols I - III)
Volume I includes Crook Hall
Lists of students, compiled retrospectively, of seminarians including roll number, name, diocese, years at Ushaw, and ordination date (if applicable)
3 volumes
UC/AA4/2/4   1794 – 1966
Ushaw priest rolls
Lists of priests who were ordained at Ushaw College, or spent some part of their seminary training there, including roll number, name, diocese, years at Ushaw, date and place of ordination, and date of death (where applicable)
1 volume
UC/AA4/2/5   [early 20th century]
Admission register
Includes list of students and roll number
1 volume
(c) Class Lists
Reference: UC/AA4/3
UC/AA4/3/1   1826 – 1849
Ushaw College class lists, including class and names of students arranged by year
1 volume
UC/AA4/3/2   1868 – 1946
Lists of professors and students and their respective classes (arranged by year)
1 file
UC/AA4/3/3   1891 – 1994
Miscellaneous extracts from class lists
1 file
(d) Junior House Registers
Reference: UC/AA4/4
UC/AA4/4/1-2   1858 – 1872; 1872 - 1882
Class lists, including forms and names of students (arranged by year)
2 volumes
UC/AA4/4/3-6   1861 - 1872; 1872 - 1882; 1903 - 1934; 1944 – 1965
Junior House enrollment registers, including name, place of origin, date of arrival, and age on next birthday
4 volumes
(e) Other Registers
Reference: UC/AA4/5
UC/AA4/5/1   1828 – 1845
Register of burials in the cemetery at Ushaw College, arranged by year, including date of death, date of burial, and officiating minister
1 volume
UC/AA4/5/2-6   [1910 x 1940]
Name and addresses of seminarians
5 volumes
UC/AA4/5/7   14 September 1956 – 6 May 1966
Alphabetical index of students
1 volume
UC/AA4/5/8   1973 – 1986
Annual statistics of staff and student numbers at Ushaw College, broken down by diocese, religious order, year of study, postgraduate, and teaching/non-teaching staff
1 file
UC/AA4/5/9   1969 – 1996
Admission book of Ushaw students transferring to the University of Durham colleges
1 volume
5. Ordination Records
Reference: UC/AA5
UC/AA5/1   1793 – 1842
Ordination register, including date of ordination and list of ordinands arranged by degree
1 volume
UC/AA5/2   1856 - 1979
Volume entitled “Liber Confirmatorum”
Register of confirmations at Ushaw College, including date of confirmation, name of candidate, religious name, and patron
1 volume
UC/AA5/3   1906 – 1986
Volume entitled “Liber Ordinum”
Register of ordinations at Ushaw College, including date of ordination, officiating minister, and list of ordinands arranged by degree
1 volume
UC/AA5/3a   1910 - 2011
Register of the names of ordinands undertaking the Profession fidei (Profession of faith)
Includes copies of the profession to be recited
1 volume
UC/AA5/4-6   1890 – 1909
Ordination licences, including name of candidate, parents names, diocese, degree of ordination, date, and names of officiating minister and bishop
3 volumes
UC/AA5/7   July 1910
“List of names of those students who have resolved not to touch spirits for five years after the day of their ordination”
1 notebook
UC/AA5/8   1950/51 – 1980/81
Ordination papers, arranged by academic year, including litterae dimissoriales and notes of Ushaw students ordained to the deaconate and priesthood
2.5 boxes
UC/AA5/9   [1953] - 1994
petition formulae
1 file
UC/AA5/10   1963 - 1977
Rough notes and statistics relating to ordinations at Ushaw College
1 file
UC/AA5/11   23 October 1976 – 21 February 1980
Correspondence, mostly between the presidents of Ushaw College, and the diocesan bishops, on arrangements for particular students to be ordained
1 file
UC/AA5/12   1971 - 1977
Papers, including notes and canonical documents, relating to practices and procedures for student ordinations and ceremonies
1 file
6. Officers' Records
Reference: UC/AA6
(a) Presidents' Records
UC/AA6/1/1-10   1951 – 1982
Presidents' notebooks and diaries, mostly brief descriptions of daily duties:
UC/AA6/1/1: 25 November 1951 - 28 February 1953
UC/AA6/1/2: 1 March - 21 June 1954
UC/AA6/1/3: 22 June 1954 - 31 December 1955
UC/AA6/1/4: 1 January 1956 - 17 September 1957
UC/AA6/1/5: 18 September 1957 - 10 May 1959
UC/AA6/1/6: 11 May 1959 - 1 January 1961
UC/AA6/1/7: 5 January 1961 - 5 July 1962
UC/AA6/1/8: 6 July 1962 - 7 February 1964
UC/AA6/1/9: 8 February 1964 - 4 October 1965
UC/AA6/1/10: 6 October 1965 - 24 October 1967
UC/AA6/1/11: 7 May 1980 - 1 October 1982
10 volumes
UC/AA6/1/12   14 July 2005 - 9 January 2007
Papers of Terence Drainey, Rector of Ushaw College, mostly correspondence on the management of the college
1 file
(b) Vice-Presidents' Records
UC/AA6/2/1-5   1936 – 1951
Vice-Presidents' notesbooks and diaries, mostly brief descriptions of daily duties:
UC/AA6/2/1: April 1936 - 1934; 27 September 1943 - 6 February 1945 (notebook/diary)
UC/AA6/2/2: 8 February 1945 - 28 December 1946
UC/AA6/2/3: 13 January 1947 - 31 March 1949
UC/AA6/2/4: 1 April 1949 - 28 September 1950
UC/AA6/2/5: 29 September 1950 - 24 November 1951
5 volumes
(c) Prefect-Generals' Records
UC/AA6/3/1   [early 19th century]
College rules for the Prefect-General
1 item
UC/AA6/3/2-6   1868 – 1896
Prefect General’s general conduct books:
5 volumes
UC/AA6/3/2-3   1880 - 1896
Prefect General’s general conduct book
2 volumes
UC/AA6/3/4   1880 - 1896
Prefect General’s conduct book of students from the Middlesbrough diocese
1 volume
UC/AA6/3/5   1880 - 1896
Prefect General’s conduct book of students from the Liverpool diocese
1 volume
UC/AA6/3/6   1883 - 1896
Prefect General’s conduct book of student from the Hexham & Newcastle diocese
1 volume
UC/AA6/3/7   1883 - 1907
Prefect Generals’ public purse book
1 volume
UC/AA6/3/8   1921 - 1931
Prefect Generals' cash ledger
1 volume
UC/AA6/3/9   1931 - 1940
Prefect Generals' cash book
1 volume
UC/AA6/3/10-13   1887 - 1953
Prefect Generals' diaries, mostly brief descriptions of daily duties:
UC/AA6/3/10: 1887
UC/AA6/3/11: 1897
UC/AA6/3/12: 1923
UC/AA6/3/13: 1953
4 volumes
UC/AA6/3/14-25   1889/90 – 1904/05
Prefect-Generals’ pocket books with lists of Ushaw students and staff:
UC/AA6/3/14: 1889/90
UC/AA6/3/15: 1890/91
UC/AA6/3/16: 1891/92
UC/AA6/3/17: 1892/93
UC/AA6/3/18: 1893/94
UC/AA6/3/19: 1894/95
UC/AA6/3/20: 1895/96
UC/AA6/3/21: 1896/97
UC/AA6/3/22: [?1900]
UC/AA6/3/23: 1902/03
UC/AA6/3/24: 1903/04
UC/AA6/3/25: 1904/05
12 volumes
UC/AA6/3/26   July 1972
Guide by J. McHugh to the files in the keeping of the Prefect of Studies
1 volume
(d) Junior House Rectors' Records
UC/AA6/4/1-47   1887 – 1948
Junior House rectors’ diaries, mostly brief descriptions of daily duties:
UC/AA6/4/1: 1887
UC/AA6/4/2: 1888
UC/AA6/4/3: 1889
UC/AA6/4/4: 1890
UC/AA6/4/5: 1891
UC/AA6/4/6: 1892
UC/AA6/4/7: 1893
UC/AA6/4/8: 1894
UC/AA6/4/9: 1895
UC/AA6/4/10: 1896
UC/AA6/4/11: 1897
UC/AA6/4/12: 1898
UC/AA6/4/13: 1899
UC/AA6/4/14: 1900
UC/AA6/4/15: 1901
UC/AA6/4/16: 1902
UC/AA6/4/17: 1903
UC/AA6/4/18: 1904
UC/AA6/4/19: 1905
UC/AA6/4/20: 1906
UC/AA6/4/21: 1907
UC/AA6/4/22: 1908
UC/AA6/4/23: 1909
UC/AA6/4/24: 1910
UC/AA6/4/25: 1911
UC/AA6/4/26: 1912
UC/AA6/4/27: 1913
UC/AA6/4/28: 1917
UC/AA6/4/29: 1918
UC/AA6/4/30: 1919
UC/AA6/4/31: 1920
UC/AA6/4/32: 1921
UC/AA6/4/33: 1922
UC/AA6/4/34: 1923
UC/AA6/4/35: 1924
UC/AA6/4/36: 1925
UC/AA6/4/37: 1926
UC/AA6/4/38: 1927
UC/AA6/4/39: 1928
UC/AA6/4/40: 1930
UC/AA6/4/41: 1937
UC/AA6/4/42: 1938
UC/AA6/4/43: 1939
UC/AA6/4/44: 1940
UC/AA6/4/45: 1941
UC/AA6/4/46: 1942 - 1946
UC/AA6/4/47: 1948
47 volumes
(e) Director of Studies' Records
UC/AA6/5   1995 – 1998
Papers of Michael R. Marr, mostly miscellaneous internal matters including timetables, telephone directories, and staff guidelines
2 files
(f) Infirmarians' Records
UC/AA6/6/1   1828 - 1978
Infirmarian’s diary and record book of patients, including date, name of patient, description of ailment, and length of stay
1 volume
UC/AA6/6/2   16 February 1968 – 10 March 1969
Correspondence between the Hospital for Sick Children and the president of Ushaw (Paul Grant) concerning the establishment of a Rubella vaccination programme at Ushaw College
1 file
UC/AA6/6/3   1969 – 1973
Injection record book, including name of student and details of drug administered
1 volume
(g) Clerk of Works' Records
UC/AA6/7/1   1927 - 1982
Auxilliary staff record books, mostly lists of names of staff working and tasks undertaken. Some volumes also include meter readings
Volume 1: 1927
Volume 2: 1928
Volume 3: 1929
Volume 4: 1930
Volume 5: 1931
Volume 6: 1932
Volume 7: 1933
Volume 8: 1934
Volume 9: 1935
Volume 10: 1936
Volume 11: 1937
Volume 12: 1938
Volume 13: 1939
Volume 14: 1940
Volume 15: 1941
Volume 16: 1942
Volume 17: 1943
Volume 18: 1944
Volume 19: 1945
Volume 20: 1946
Volume 21: 1947
Volume 22: 1948
Volume 23: 1949
Volume 24: 1950
Volume 25: 1951
Volume 26: 1952
Volume 27: 1953
Volume 28: 1954
Volume 29: 1955
Volume 30: 1956
Volume 31: 1957
Volume 32: 1958
Volume 33: 1959
Volume 34: 1960
Volume 35: 1961
Volume 36: 1962
Volume 37: 1963
Volume 38: 1964
Volume 39: 1965
Volume 40: 1966
Volume 41: 1967
Volume 42: 1968
Volume 43: 1969
Volume 44: 1970
Volume 44: 1971
Volume 45: 1972
Volume 46: 1973
Volume 47: 1974
Volume 48: 1975
Volume 49: 1976
Volume 50: 1977
Volume 51: 1978
Volume 52: 1979
Volume 53: 1980
Volume 54: 1981
Volume 55: 1982
Volume 56: 1983
56 volumes
UC/AA6/7/2   1889 - 1995
Staff wage books:
12 boxes
UC/AA6/7/2/1   1920 - 1937; 1952 - 1972
Tailor and laundry shop staff wage books
1 volume, 4 files
UC/AA6/7/2/2   1940 - 1987
Maids’ wages
6 volumes
UC/AA6/7/2/3   1940 - 1985
Indoor staff wages
3 boxes
UC/AA6/7/2/4   1960/61 - 1985
Part-time workers’ wages
1 box
UC/AA6/7/2/5   1889 - 1926; 1946 - 1952; 1971 - 1986
Maintenance staff wages
Also includes a cash book of advances for wages, 1942-1959, and individual pay records, 1976-1986
21 volumes
UC/AA6/7/2/6   1976 - 1986
Domestic staff wages
2 volumes
UC/AA6/7/2/7   1986 - 1995
Staff payroll records
8 boxes
UC/AA6/7/3   1920 - 1981
Day books recording sundry maintenance expenditure
7 volumes
UC/AA6/7/4   1869 - 1971
Account books recording amounts spent on general repairs and maintenance of Ushaw College
12 volumes
UC/AA6/7/5   1944 - 1959
Lists of items to be collected from various Durham companies for the maintenance of Ushaw College
4 volumes
UC/AA6/7/6   [early x mid 20th century]
Memoranda books with notes and jottings
2 notebooks
UC/AA6/7/7   1927 - 1982
Papers of the clerk of works, mostly invoices and correspondence
Loose leaf in auxilliary staff record books
2 files
UC/AA6/7/8   1942 - 1946
Card index with record of the visa details of Irish maids employed by Ushaw College
1 file
(g) Other Officers' Records
UC/AA6/8/1   30 January 1985 - 19 October 1994
Papers of the Year Reps, including correspondence, reports and minutes of meetings
1 file
UC/AA6/8/2   [1992] - 16 January 1998
Papers of the Senior Student, including guidelines and minutes of meetings with the President and Deputy Senior Student
1 file
UC/AA6/8/3   21 April 1989 - 23 January 1991
Papers of the Diocesan Student Forum Representative including minutes of meetings and correspondence
1 file
UC/AA6/8/4   March 1892 - 28 November 1983
Papers of the sub-postmaster and the Post Office at Ushaw College, mostly forms and sub-postmaster's correspondence
1 file
7. Staff and Student Administration
Reference: UC/AA7
(a) Staff Administration
Reference: UC/AA7/1
UC/AA7/1/1   [?late 19th century]
General regulations for the housemaids
1 volume
UC/AA7/1/2   October 1949 – 28 September 1977
Papers relating to staff administration, including reports and correspondence on job advertisements, staffing restructures, salaries, and staff training issues. Includes correspondence between Rev M.V. Sweeney (headmaster at St Bede’s Grammar School), Paul Grant (president of Ushaw), and George Patrick Dwyer (bishop of Leeds), on a dispute over staffing at the school
1 file
UC/AA7/1/3   22 November 1949 – [2010]
Correspondence relating to individual members of staff, mostly appointments, resignations, and deaths of certain staff members, including Edward Towers, William Godfrey, Gerard Culkin, as well as enquiries about individual priests. Also includes photocopies of staff record cards.
1 file
UC/AA7/1/4   19 November 1956 – 9 July 1986
Correspondence between Ushaw College and Medical Mission Sisters and La Sagesse on the employment of nuns from the convent as domestic staff
1 file
UC/AA7/1/5   10 February 1983 - 14 September 2003
Record of accidents, dangerous occurrences and ill-health enquiries
1 item
UC/AA7/1/6   [2000]
Staff Curricula Vitarum
1 file
(b) Student Administration
Reference: UC/AA7/2
UC/AA7/2/1   18 March 1925 - 26 February 1973
Correspondence between the bishops of Brentwood and Ushaw College on the administration of the Brentwood diocesan students sent to Ushaw College
1 file
UC/AA7/2/2   9 December 1980 – 26 May 1998
Correspondence concerning former students of the college, mostly references
1 file
UC/AA7/2/3   23 March 1987 – 24 September 1997
Letters to Ushaw College from prospective students, mostly enquirers seeking further information on various courses offered by the college
1 file
UC/AA7/2/4   3 February 1989 – 5 June 1997
Correspondence between Ushaw College and prospective or current students, mostly relating to specific issues including student withdrawals, complaints, references, tuition fees, and other course enquiries
1 file
UC/AA7/2/5   1990 – 1992
University of Durham undergraduate student registration forms and references
1 file
UC/AA7/2/6   5 January 1993 – [1995]
Correspondence between Ushaw College and lay and occasional students, mostly enquiries relating to various course and lecture programmes offered by the college
1 file
8. Publicity and Outreach
Reference: UC/AA8
UC/AA8/1   [?1900] – 2007
Printed leaflets including prospectuses and degree programmes
1 file
UC/AA8/2   18 April 1958 – July 2011
Press cuttings on Ushaw College from a variety of newspapers including the Independent, the Guardian, the Northern Echo, the Tablet, the Northern Cross, the European Catholic, the Catholic Pictorial, the Northern Cross and the North Durham and Tyneside News
Also includes two articles on the enthronement of Bishop Heenan (former Ushaw student) as bishop of Leeds
1 file
UC/AA8/3   17 June 1959 - 24 December 1962
Scripts from television and radio broadcasts of services at Ushaw College and elsewhere, as well as papers relating to a documentary by Tyne Tees Television on Ushaw College entitled Path to the Priesthood
1 file
UC/AA8/4   13 October 1992 – 27 June 1995
Papers relating to publicity campaigns to promote courses offered by Ushaw College, including minutes of the meetings of the Theology and Ministry Working Party, correspondence, and draft press releases
1 file
UC/AA8/5   1995 – 2001
Papers relating to the planning of outreach summer conferences and Ushaw Days, including posters, notes and correspondence
1 file
UC/AA8/6   1997 – 2008
Leaflets advertising short courses and conferences at Ushaw College
1 file
UC/AA8/7   29 July 1999 – 18 May 2009
Papers relating to the marketing of Ushaw College, including design of advertisements in various Catholic publications, design and marketing of the college prospectus, and publicising the 2008 bicentenary
1 file
UC/AA8/8   1992/93 - 2010/11
Student handbooks and guidelines
13 items
UC/AA8/9   2004 - 2005
Papers relating to the management of the Ushaw Festival of New Music
1 file
UC/AA8/10   2006 - 2009
Papers relating to the management ofthe Discernment Retreat Weekend
1 file
9. Other Administrative Papers
Reference: UC/AA9
UC/AA9/1/1-5   January 1912 - December 1968
Meteorological recordings taken by the Ushaw College Meteorological Station
Includes monthly recordings of temperature, rainfall, and weather patterns:
UC/AA9/1/1: 1912 - 1929
UC/AA9/1/2: 1930 - 1939
UC/AA9/1/3: 1940 - 1949
UC/AA9/1/4: 1950 - 1959
UC/AA9/1/5: 1960 - 1968
1 box
UC/AA9/2   [1930] - 1991
Papers, including articles and correspondence, on the history of Ushaw College
1 file
UC/AA9/3   10 June 1940 – 23 June 1945
Papers relating to the management of Ushaw College during the Second World War, including Ministry of Information printed posters and guidelines, log books of visitors, evacuation procedures, and correspondence
1 file
UC/AA9/4   September 1982 – May 2005
General administrative file on various topics, including conferences, calendars, room lists plans, and administrative procedures
1 file
UC/AA9/5   1 October 1990 – 26 September 2003
Papers relating to student induction and Open Days
1 file
UC/AA9/6   1809 - 2009
Papers relating to the burial of deceased persons in the cemetery at Ushaw College, including registers of burials, biographies, coroner's records of burial, disposal certificates, and correspondence
1 file & 1 volume