What is the deposit procedure?

1. Create a single PDF of the passed version of your thesis full-text
2. Have your thesis title and abstract ready to type or copy/paste
3. Logon to Durham e-Theses and ;

1. 1. Create a brief record describing your thesis
   2. Upload the single PDF of the passed version of your thesis full-text
   3. Complete the deposit
   4. Logout

Academic Support Office staff will verify your e-Theses record and then make the full-text 'live'. Confirmation will be sent to your Durham University email address within a few days.

How do I create a PDF file?

Use CutePDF Writer to create a PDF from any software program which can send output to a printer. CutePDF Writer is installed on all MDS machines.

For example, to create a PDF file from a Microsoft Word document:

1. Select Print
2. Choose CutePDF Writer as the printer name
3. Click OK
4. Enter a filename and Save As

Instructions are also in this short video and in the ITS Guide on CutePDF Writer.

Alternatively if you use Word 2007, select the arrow next to Save As on the Windows menu.
This gives you a list of formats, one of which is PDF or XPS. Select this and, as it defaults to pdf, you can save your file straight away.

How do I create a single PDF file from multiple files?

PDFTools is a freely available program which merges multiple PDF files into a single file. It can be downloaded at http://sheelapps.com/.

Is PDFTools easy to use?

Yes.

1. Click Join multiple PDFs from the panel with buttons
2. Click the Add PDF button at the mid-left-hand side of the main window
3. Add the PDF files you want to merge
4. Click the Browse button towards the bottom right-hand side of the main window
5. Select a location and filename for the Output PDF File
6. Click the Join button at the bottom right-hand side of the main window

Can I deposit a Word document?

Your thesis should be converted to a single PDF file before depositing. Use MS Word 2007 “Saves as” ->”PDF or XPS” feature with default option. You may deposit additional material in alternative formats, such as images, audio files and video. Please contact the Academic Support Office if you have further queries.

Can I deposit more than one PDF?

Where a PDF file is bigger then 50MB, you may split the thesis into two or more smaller files. This will improve service usability by reducing download time. If you split your thesis, please append the title page to all files so that the text can be traced to the whole document. All files should use a single scheme for page numbering (e.g. if file one's pages were numbered 1-100; file two's pages should be numbered 101-200).

What if I have supplementary files, for example datasets?

You may deposit additional material in alternative formats, such as images, audio files and video. If you have large files e.g. datasets, please email the Academic Support Office for advice.

Can I copy/paste LaTeX formatting in the title and abstract?

They contain subscript/superscript symbols and calligraphic letters.

Yes. You can use the original LaTeX abstract/title formatting.

Can I deposit my thesis if I am off-campus?

Yes. You can deposit your thesis from anywhere in the world that has Internet access.

I've deposited the wrong file - what do I do?

If you have not clicked the Complete button on the final Deposit screen:

1. Click the Upload button
2. Click the Remove file button
3. Confirm you wish to remove the file

If you have clicked the Complete button:

1. Please email the Academic Support Office for advice.

My ITS account has expired - what do I do?

Please email the Academic Support Office for advice.

How can I speed-up the time taken to download a thesis?

1. Right-click the PDF icon on the thesis record
2. Select 'Save Target As ...'
3. Choose a location on your PC or laptop and save the file there
4. Open this 'saved' version of the file

Can I deposit my work under one off Creative Commons Licences?

Yes, simply:

1. Carefully consider which CC licence to use by reading CC's Before Licensing guide
2. Click the “Upload” tab near the top of the screen
3. Choose appropriate licence from the "License" list